The Opportunity
This is a highly structured, data-driven financial operations role for an operational professional who loves optimization and streamlining cash outflow workflows.
As an Accounts Payable Officer, you will be responsible for optimizing cash outflows, managing supplier relationships, and ensuring timely commercial payment runs. You will manage incoming invoice workflows, build payment automation paths, and monitor processing metrics to eliminate transaction friction points. Working closely with finance directors and executive leadership in Australia, you will establish the systems needed to scale vendor satisfaction and payment precision.
WHAT YOU’LL DO
Invoice Optimization & Processing Management
• Invoice Matching: Refine post-purchase vendor invoice matching, technical verification, and approvals against purchase orders to ensure accurate starts.
• Batch Setup: Oversee payment queues, organize batch payment setups, and coordinate timeline schedules to avoid commercial disruptions.
• System Automation: Build automated verification rules, matching triggers, and payment notification parameters within the accounting system to ensure no vendor query falls through the cracks.
Statement Auditing & Dispute Loops
• Invoice Matching: Refine post-purchase vendor invoice matching, technical verification, and approvals against purchase orders to ensure accurate starts.
• Batch Setup: Oversee payment queues, organize batch payment setups, and coordinate timeline schedules to avoid commercial disruptions.
• System Automation: Build automated verification rules, matching triggers, and payment notification parameters within the accounting system to ensure no vendor query falls through the cracks.
Team Synchronization & Support
• Internal Data Sync: Maintain accurate vendor records, payment logs, and compliance milestones across shared internal project spaces.
• Real-Time Alignment: Work in absolute alignment with Australian time zones (AEST/AWST) to provide fast system responses during key business hours
WHAT YOU BRING
• Experience: ~2–4 years of experience in Accounts Payable Operations, Vendor Accounting, Corporate Bill Payment, or Transactional Support Operations.
• Ledger Ecosystem Mastery: Practical, hands-on experience navigating and configuring payment toolchains inside platforms like Xero, MYOB, Salesforce, or automated AP platforms.
• Analytical Aptitude: Strong comfort monitoring payment metrics, parsing transactional data, and translating ledger feedback into clear system improvements.
• Process Engineering: Exceptional organization skills with a love for building step-by-step checklists, approval rules, and internal accounting resource files.
• Soft Skills: Superior written and verbal English communication skills, high empathy-driven problem-solving habits, and absolute calm when addressing vendor bottlenecks.
WHY THIS ROLE
• The Blueprint for Scale: Take ownership of the operational framework that protects cash flows and maintains vendor happiness for growing Australian firms.
• Frictionless Remote Model: Work inside a highly structured remote framework backed by reliable tracking utilities, account support, and smooth internal workflows.
• Operational Sophistication: Deepen your technical operations expertise by managing complex financial architectures and modern accounts payable mechanics.
ABOUT NEXT STAFF REMOTE
We bring together elite Filipino technical talent and fast-growing Australian agencies. Our mission is to make it seamless for teams and SMEs to find the perfect specialist without the overhead of a local hire. We operate at the intersection of high performance and team integration, ensuring our specialists work in real-time sync with Australian business hours to deliver exceptional digital outcomes.
Job Features
| Job Category | Accounting and Finance |